FHIR "Conformance" artifacts (Profiles, Conformance statements, ValueSets, ConceptMaps, etc.) developed and maintained by HL7 can be approved in one of two ways:
1. They can be incorporated as part of the core FHIR specification and balloted as part of that specification (likely with a frequency of every 1.5-2 years)
2. They can be packaged into a distinct implementation guide that is balloted separately from the FHIR spec.
The criteria for deciding between these two approaches as well as the ramifications are as follows:
Reasons to include a conformance package content in the core specification include:
If a conformance artifact is part of the core specification, it will be restricted to being balloted according to the timelines for the overall FHIR specification and will have more limited visibility because it won't be listed as a stand-alone construct. Conformance artifacts that are included as part of the core specification can be labeled as "draft", "DSTU" or "Normative", based on degree of stability
Note: A conformance artifact can't be part of core if it has dependencies that aren't part of core.
Conformance artifacts balloted as separate implementation guides should have the following characteristics:
Implementation guides can be balloted separately from the FHIR core specification (once the tooling is complete). The only requirement is that they cannot have a ballot level that is more formal than the lowest ballot level of any of the core structures they reference. E.g. If an IG contains profiles on 2 normative resources, 3 DSTU resources and 1 draft resource, the IG cannot have a ballot status higher than "draft". FHIR IGs are encouraged to make use of a DSTU period with an expectation of a minimum level of implementation prior to proceeding to normative status.
All HL7-international maintained conformance package and IG proposals must be submitted to the FMG for review. This ensures cross-organizational awareness, ability to balance work group loads and verification of appropriateness of the proposed conformance package/IG(s) for the desired publication mechanism. When submitting a profile proposal, the submitter should indicate whether they wish to have their profiles balloted as part of the FHIR core specification or as a separate IG. If the FMG approves a separate IG, the ballot timeline and responsibility will be delegated to the responsible work group. If the content is included as part of the FHIR specification, the ballot timeline will be managed by the FMG.
Content balloted as part of the FHIR core specification does not need its own "Notice of Intent to Ballot" or other paperwork as it is covered under the paperwork for the overall FHIR specification. Implementation guides that are published separately from the FHIR specification will need to manage their own NIBs and other processes.
Note that IGs will also be produced by numerous other organizations outside of HL7. No consultation is expected with the FMG in these circumstances. In the case of a jointly created/maintained specification between HL7 and an external organization, consultation with the FMG should occur and adherence to HL7 Int'l guidelines will apply if the content will be published using HL7 publication and balloting processes.