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HL7 Specification Withdrawal Template

2019 Version

[Draft]

Original Approval Date: June 2018

Last Reviewed Date: Q1, 2019

Review Cycle: Annual

Owner: Technical Steering Committee HL7 HQ

 

Point of Contact Name and Email:  DTP@HL7.org

 

[Publication Date TBD]

 

http://www.hl7.org/permalink/?WithdrawANS

 

 

This document outlines the process for withdrawing all types of HL7 projects and specifications and should be submitted with the withdrawal PSS or alone if a PSS is not required.

 

 

 

 

 

 


HL7 Specification Withdrawal Template Instructions

 

Use this form to request withdraw al of a Normati ve, n Informative, or STU , or Normative ballot ed or pu blished protocol specification (i.e. an HL7 Standard, Implementation Guide, etc) .

 

 

 

Submit th i s completed form t o TSCPM@hl7.org   AND follow the Action Items as defined   below in Appendix A in the :   Withdrawal Guidance Chart

 

 

Date:

Official Document / Standard Name:

 

 

Current Status:

 

Status (Check One)

Action to be taken (See Appendix A for guidanc e ) e)

Balloted but not published

(Normative, Informative, STU , or Comment-only )

HQ to w W ithdraw ballot record ( also app lies to comment -only )

Balloted and Published  

(Normati ve, Informative, or current STU)

WG conduct comment-o nly withdrawal ballot   then HQ to w ithdraw publication and ballot record

 

 

Balloted and published but STU Expire d

 

HQ to w W ithdraw publication and ballot record

Publi shed

W ithdraw publication   r equ ires comment-o nly withdrawal ballot   for comment-only

 

 

Neither balloted nor published

 

Close project   via email ing through PMO @ HL7.or g

Justification

 

<Provide the reason for withdrawal, e.g. lack of sponsor support; material included in another project or publication; etc.>

 

 

 

Sponsoring Work Group ,

Approval Date and Link to Minutes

 

Co-Sponsoring Work Group ( s )  

(no approval nee ded )

 

Co-Sponsoring Work Group ( s ) P r oduct Manage ment Group ,

Approval Date an d Link to Minutes

(if one exists for the specification)

<Ex amples: FHIR® Mana g ement Group for FHIR® artifacts, Version 2 Mgmt Group for Version 2, etc. >

 

Project Insight Project ID

 

Form Submitter Contact Info

(Name, Email, Phone)

 

Ballot Cycle ,

Date the document last balloted

and Ballot Level

 

Post-Withdrawal Status  

(Check one)

Withdrawn (no longer on product grid)

Retired (still avai lable on product grid)

Product Brief Modifications

< If the standard will remai n available as "retired" status after withdrawal, please d D escribe changes to the product brief reflecting the withdrawn status of protocol specification . >

 

 

 

For Joint Standards, joint organization name and contact info

 

HL7 Product Management Group
(
if one exists for the protocol specification)

<Ex amples: FHIR® Mana g ement Group for FHIR® artifacts, Version 2 Mgmt Group for Version 2, etc. >

 

Work Group Approval Date and Link to M inutes

< Date that the Work Group motion passed to withdraw the standard;

Al so include the link to those minutes >

Any A dditional Comments

 

 

 

 



Appendix A : Withdrawal Guidance C c hart

 

Ballot Level :

Published?

Post-withdr awal status :

A vailable in standar ds grid after withdrawal ?

Post-withdrawal Download source:

Action Items n otes :

(In addition to submitting the completed fo rm to TSCPM@hl7.org , also do the following)

Normative

yes

Wit hdrawn

no

n/a

- WG submit PSS ; foll ow normal approval process .

- Comment-only   withdrawal ballot process .  

-   HQ to r emove publication as HL7 or ANSI stand ard .

Normative

ye s

Retired

yes

standards grid

- WG submit PSS ; follow normal approval process .  

-   C omment-only   withdrawal ballot process .

- HQ to r emove pu blication as ANSI standard and re-publish as HL7 standard without ANSI recognition

Normative

yes

Reaffirmed

yes

standards grid

HQ will generate PSS for reaffirmation for TSC approval

Normative

no

Withdrawn

no

n/a

Submit withdrawal f r o m only

STU

yes

Withdrawn

no

expired STU page

  Submit withdrawal form only   -no action- (this used to req uire PSS /ballot etc.)

S TU

yes

Retired

Y es

standards grid

-   WG submit PSS

- Comment-only   withdrawal bal lot process .

- FHIR, CIMI, CDS-Hooks separate web sites

STU

no

Withdrawn

no

n/a

  Submit withdrawal form only

Informative

yes

W i thdrawn

no

n/a

- WG submit PSS ; . fo llow normal approval process

-   Comment-only   withdrawal ballot process.

Informativ e

yes

Retired

yes

standards grid

- WG submit PS S ; foll ow normal approval process .  

- Comm ent-only   withdrawal ballot process.

Informative

no

Withdrawn

no

n/a

  Subm it withdrawal form only

Comment

no

Withdrawn

n/a

n/a

 

 

 


Appendix B: Withdra wal Process

 

The Withdrawal ballot is a limited sco pe ballot to re quest voters to approve the withdraw al of the currently published artifact, following regular HL7 NIB and ballot processes

 

  1. Work Group approves and submits PSS indicating published artifact/ standard to be withdrawn
  2. Project Management Office ( PMO ) of HQ ent ers project into Project Insight and generates PI ID
  3. Work Group routes PSS to co-sponsor, product manageme nt, US Realm, and Steering Division group(s) for approval
  4. Work Group submits NIB for a withdrawal ballot at the comment-only level
  5. Dir ector of Techni cal Publications (DTP) of HQ generat es ballot document to resemble a reaffirmation ballot where the subjec t matter of the ballot document contains a question similar to :

For the purposes of this ballot the question being asked is as follows:  

Should the st andard be reaffirmed as an American National Standard, withdrawn as an ANS, or subject to revision and bro ught to ballot as a new version?

Accordingly, voters should lodge their votes as fo llows:

  • Affirmative – Indicates support of reaffirm ation withdrawa l of the ANS
  • Negative – Indicates s upport of either withdrawing retaining or revising the ANS. If you do not support withdrawal, indicate your reasons in the comments accompanying your nega tive vote.

 

At the conclusion of the ballot, conduc t reconciliatio n of any negative votes.