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How to Reserve a Shared HL7 Zoom Account

Insure you have a Confluence account and have logged in to enable editing of the table below.  
To request a Confluence account, email Webmaster@HL7.org

Review the table below for availability of the shared Zoom accounts listed below.

Reserve a time by entering your Work Group and recurrence in the table below 
(Examples: PEST WG (BiWeekly),          Project Services (Weekly),          PIC (Last Tue each month))

Sign into Zoom with the appropriate account below via a browser at:  https://zoom.us/    
Once in Zoom, Click "Schedule a Meeting" at the top right of the page and fill in the fields as specified in the following screen shot: SharedZoomAccount_MeetingSetUp_ScreenShot.PNG

SharedZoom01@HL7.org     (Password:  HL7Zoom01##   case sensitive)
SharedZoom02@HL7.org     (Password:  HL7Zoom02##   case sensitive)
SharedZoom03@HL7.org     (Password:  HL7Zoom03##   case sensitive)


New to Zoom?  Check out Getting Started with Zoom.


 Help and FAQs

FAQs

Q: Step me through the typical process

A: Let's say your Work Group has a biweekly meeting on Tuesdays from 11-12pm ET and a monthly meeting the last Thursday of the month from 1-2 ET.
You'd review the table below and see which Zoom account has Tuesdays 11-12pm ET and Thursdays 1-2pm ET.  Let's say the SharedZoom02 account is open
Enter your Work Group name in the two appropriate cells based on the above days/times under the column for SharedZoom02.
Then log into the SharedZoom02 Zoom account via www.zoom.us  and set up those recurring calls as specified in the following screen shot: SharedZoomAccount_MeetingSetUp_ScreenShot.PNG
Update the HL7 Conference Call calendar entries at http://www.hl7.org/concalls/Default.aspx?ref=nav with the appropriate Zoom participant information (see FAQ below for additional help)
Email the Work Group listserv the participant information for the Zoom call.
When the call happens, if you're the host of the all, you need to log into Zoom at www.Zoom.us with the SharedZoom02 login credentials listed above.


Q: How do I send participants the meeting invite information?

A: Once logged into Zoom via www.zoom.us
Click on Meetings > Upcoming Meetings > the desired meeting that you want to copy participant information
Click Copy Invitation
Click Copy Meeting Information and the participant meeting information will be copied to your clipboard.
Screen shots to perform the above steps:  How To Copy Meeting Invitation Info for Participants.doc



Q: Where can I find more info/FAQs about Zoom at HL7?
A: Zoom Tip Sheet  and HL7/Zoom FAQs


Q: Why does a monthly meeting get a slot for every week?
A: Because even a monthly meeting prevents an account from being reserved for a weekly or bi-weekly meeting without creating a potential conflict.


Q: What should I do if my meeting starts or ends on the half-hour?
A: Take two slots in the table for your call


Q: What is the maximum number of participants for each account?
A: Each of the shared accounts have a participant limit of 300


Q: Where to emails get sent for the shared Zoom accounts?
A: The email distribution list is: HL7 Staffers (Dave Hamill and Bryn Evans)


Q: What do I need to enter into HL7's Conference Call Calendar ‘Notes’ and ‘Web Meeting Info’ portion for those calls using Zoom?
A: Enter the following:

Notes
***** Please do not use the Participation Information for these calls *****
****Please use the Web Meeting Info provided below. DO NOT use the Participation Information. *******

 

Web Meeting Info

****Please use the webinar information provided here. DO NOT use the Participation Information. *******
<Copy Zoom participant info here>


Q: Whom do I contact with questions or feedback regarding the shared Zoom accounts:
A:
Add them to the Comment section at the bottom of this Confluence page or Email David Hamill at pmo@HL7.org

DayTime (US Eastern)SharedZoom01SharedZoom02SharedZoom03
Monday7-8am ET


Monday8-9am ET


Monday9-10am ET


Monday10-11am ETDEV PoCD (weekly)

Monday11-12pm ET


Monday12-1pm ET


Monday1-2pm ET


Monday2-3pm ET


Monday3-4pm ET


Monday4-5pm ETSOA (weekly 4:30-5:30)

Monday5-6pm ETSOA (weekly 4:30-5:30)

Monday6-7pm ET


Monday7-8pm ET


DayTime (US Eastern)SharedZoom01SharedZoom02SharedZoom03
Tuesday7-8am ET


Tuesday8-9am ET


Tuesday9-10am ET


Tuesday10-11am ET


Tuesday11-12pm ET
CGP WG (weekly)
Tuesday12-1pm ET


Tuesday1-2pm ET


Tuesday2-3pm ET

PEST every other week beginning 6/23


Tuesday3-4pm ET


Tuesday4-5pm ET

BR&R (Weekly)
Tuesday5-6pm ETMnM (every 2 weeks)

Tuesday6-7pm ET


Tuesday7-8pm ET


DayTime (US Eastern)SharedZoom01SharedZoom02SharedZoom03
Wednesday7-8am ET


Wednesday8-9am ET


Wednesday9-10am ETDEV DoF (fortnightly)

Wednesday10-11am ETCA Interop (CIC)

Wednesday11-12pm ET


Wednesday12-1pm ET

CCRF (CIC) every other week

beginning 06/10/20



Wednesday1-2pm ET


Wednesday2-3pm ET


Wednesday3-4pm ETPA Conf call (weekly)ITS - first Wed. of every month
Wednesday4-5pm ET


Wednesday5-6pm ET


Wednesday6-7pm ET


Wednesday7-8pm ET


DayTime (US Eastern)SharedZoom01SharedZoom02SharedZoom03
Thursday7-8am ET


Thursday8-9am ET


Thursday9-10am ET


Thursday10-11am ET


Thursday11-12pm ET


Thursday12-1pm ET


Thursday1-2pm ET
CGP WG (bi-weekly)
Thursday2-3pm ETCIC WG (weekly)

Thursday3-4pm ETECWG (weekly)

Thursday4-5pm ET


Thursday5-6pm ET


Thursday6-7pm ET


Thursday7-8pm ETSOA Consent Service project

DayTime (US Eastern)SharedZoom01SharedZoom02SharedZoom03
Friday7-8am ET


Friday8-9am ET


Friday9-10am ET


Friday10-11am ET


Friday11-12pm ET


Friday12-1pm ET


Friday1-2pm ET


Friday2-3pm ET


Friday3-4pm ET


Friday4-5pm ET


Friday5-6pm ET


Friday6-7pm ET


Friday7-8pm ET


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