Chair:  @Chris Shawn

Scribe: @Karen Bertodatti 

NOTE: This attendance applies if you are present at the related meeting/call, regardless if you have signed a different attendance for your WG. 






Chris Shawn

Liz OppenheimMitre
Grey FaulkenberryMayJuun
Mohammad JafariCognitive Medical Systems
Lizz OlsonAtrium Health
Ken SalyardsHHS/ACF
Jessica BanksGoldbelt
Sheetal ShahEMI Advisors
Karen BertodattiEMI Advisors
Katiya ShellEMI Advisors
Emma JonesEMI Advisors
Gay DolinNamaste Informatics
Kerry BeckmanVA

HL7 WGs are required to present the HL7 Code of Conduct & the HL7 Antitrust Statement at the beginning of each meeting:

HL7 Antitrust Policy: Professional Associations, such as HL7, which bring together competing entities are subject to strict scrutiny under applicable antitrust laws. HL7 recognizes that the antitrust laws were enacted to promote fairness in competition and, as such, supports laws against monopoly and restraints of trade and their enforcement. Each individual participating in HL7 meetings and conferences, regardless of venue, is responsible for knowing the contents of and adhering to the HL7 Antitrust Policy as stated in §05.01 of the Governance and Operations Manual (GOM).

HSSWG calls are recorded per WG approval during December 16, 2021 conference call unless an objection is sustained.

Agenda Topics


Agenda Item




TBD pending DMP vote

Acting Co-Chair for today

Motion: Gay Dolin makes motion for Chris Shawn to be acting co-chair for today's meeting; motion seconded by Kenneth Salyards 

Vote: Approved 11-0-0

3Agenda Review

Clarification of roles and responsibilities:

  • EMI Advisors to provide support (logistics, agenda, minutes) for co-chair administrative and planning meetings
  • Goldbelt to provide support (logistics, agenda, minutes) for HL7 HSS WG meetings

Planning for HL7 Work Group Meetings (WGM):

  • Goal is for HSS WG to host sessions during the May WGM
  • HSS WG co-chairs to conduct outreach with other WGs (list of HL7 WGs) before and during the Jan WGM (Jan 18-21, 2022)
No objections

Minutes Approval

  • No previous minutes,
  • Previous minutes maybe approved by general consent.

Approve WG Decision Making Practices (Quorum) - REQUIRED

  • The Default HL7 decision making practices are under review now and will probably change slightly, but it's not something this WG can change.
  • Each WG is required to have an addendum which at a minimum establishes what quorum is.
    • Total number of co-chairs is five and recommended number of co-chairs present for quorum is at least two.
    • Quorum requires two co-chairs present and two additional WG members which may be other co-chairs.

Vote: DMP Addendum discussed and approved 12-0-0



  • Under Opportunities section, changed "Blank slate of potential projects" to "Evaluate slate of potential projects."
  • Motion: Elizabeth G. Olson makes a motion to accept DMP Addendum and SWOT; motion seconded by Mohammad Jafari 
Vote: SWOT discussed and approved 12-0-0
7Code of Conduct, Antitrust statement (declaration), and Recording of Meetings (vote) - REQUIRED
  • Motion: Liz Oppenheim makes a motion to approve recording of meetings; motion seconded by Kenneth Salyards 
Vote: Recording discussed and approved 12-0-0

Mission and Charter  - REQUIRED but already APPROVED by TSC

Reviewed the Mission and Charter which has already been approved but may be changed in the future.

Work Group Three Year Plan (Template)

  • The WG Three Year Plan is not required, but the template has been copied and is available in the link in this agenda.
  • The co-chairs can update this plan once there is a better understanding of the projects this WG is sponsoring.


Proposed Interim Co-Chair Slate

  • Chris Shawn
  • Grey Faulkenberry
  • Mohammad Jafari
  • Liz Oppenheim 
  • Lizz Olson
  • Interim co-chairs will be voted on today and their term, if approved, will be from now until Dec 31, 2022.
  • Permanent co-chairs will have to be elected through the HL7 formal balloting process which takes place in Jun/Jul. Since the HSS WG is new, we should stagger the permanent co-chair vote so 2-3 of the interim co-chairs should run for a 1-year term and the remaining will run for a 2-year term.
  • Requirements for co-chair include being an active member of HL7 and attend 2 of the 3 WGMs each year.
    • Chris confirmed the requirements for Grey, Mohammad, and Liz Oppenheim.
    • Lizz Olson said that she believes she's an HL7 member but would confirm.
    • Chris will stay appraised of potential updates in the requirements for co-chair.

Motion: Gay Dolin makes a motion to approve the slate of the five proposed interim co-chairs; motion seconded by Kenneth Salyards 

Vote: Slate of 5 interim co-chairs approved 12-0-0

Upcoming Projects

  • WGs are required to have at least one active project

12Next meetingDiscussed availability for co-chair administrative meetings. Set weekly meetings as an initial cadence.

Decision: Start weekly cadence of admin meetings beginning at 3:00 pm - 4:00 pm ET

Decision: Ad hoc co-chairs to meet on at 11:00 am - 12:00 pm ET

13Next agenda

Agenda topics:

  • Project ideas
  • Outreach and introductions to other WGs


  • WG meetings need to be on the HL7 calendar to be official; HL7 Zoom account is available for these meetings
  • Adopt asynchronous chat function for this WG (HSSWG Zulip channel)
  • Project Scope Statement (PSS) has a process for approval that is done through JIRA

Next Admin Meeting: 11:00 am - 12:00 pm ET (Zoom link)

Meeting Adjourned: 11:25 am ET

Supporting Documents

Outline Reference

Supporting Document

Minute Approval