San Antonio WGM Agenda/Minutes 2019-01-14

Attendance

Agenda/Minutes

Roll call

Introduction of Guests

Review Agenda

• Reviewed agenda - no additional agenda items

Approval of Minutes from Previous WGM

• 2018-10-01 CSD WGM Agenda
• MOTION to approve October 2018 WGM Minutes - Juliette (CQI)/ Bryn (CDS) - Carried - 11-0-0

Approval of Minutes from Teleconference

• 2018-11-28 CSD Teleconference Minutes
• Motion to approve minutes from teleconference with correction of CBCP acronym - Suzanne (CBCP)/Laura (PH) - Carried - 11-0-0

Announcements

Co-Chair Elections 

• All individuals interested in running must submit a nomination, including current and interim co-chairs.
• Co-chairs must maintain their membership throughout their term. Section 09.02.04.04 of the GOM states “Should a seated co-chair experience a change in membership status due to either the loss of individual membership or loss of membership by their organization or Affiliate; that individual shall immediately step down from the position of co-chair.” Co-chairs that do not renew their membership will receive notification that they need to renew ASAP. If they do not renew, the co-chairs of the appropriate work group will be notified that the position is up for interim election then regular election at the next WGM.
• Work Groups with co-chair positions expiring May 2019
  • Election schedule:
    • Feb 22: Deadline to notify HQ of additions/changes/corrections to co-chair openings
    • Feb 27: Call for nominations
    • Mar 15: Nominations Close
    • Mar 29: Co-chair statements due

    • April 3: Co-chair statements emailed to members
      
      

      Steering Division	Work Group	Co-Chairs up for Election
      Clinical	Anesthesia	Ellen Torres
      	Biomedical Research and Regulation	Ed Helton
      	Clinical Quality Information	Yan Heras Kanwarpreet Sethi
      	Patient Care	Emma Jones Michelle Miller
      	Pharmacy	Jean Duteau Scott Robertson

      Also: CBCP, Public Health and Clinical Genomics due to co-chairs stepping down.  Work Groups should notify Karen at HQ to ensure that the co-chair election is included in May.

Reminders

Project Scope Statement Submission Deadline

• May 2019 Cycle
  • For PSS intending to ballot an artifact in the May Ballot Cycle - Must submit PSS to PMO and Steering Division - Sunday, January 27th
    • Work Groups will need to monitor the progress of their scope statements to ensure that they obtain the necessary US Realm Steering Committee, FMG, Steering Division and TSC approvals before the ballot opening date of March 24, 2019
  • Submit Notice of Intent to Ballot - February 17, 2019
  • Please use the latest version of the Project Scope Statement template: Latest Version of PSS
• September 2019 Cycle
  • For PSS intending to ballot an artifact in the September Ballot Cycle - Must be approved by TSC by April 7, 2019

Calendars

• View the new Balloting, Content Submission, Voting, and Working Group Meeting Schedules on Confluence at: https://confluence.hl7.org/display/HL7/HL7+Calendars

Updates from the TSC

• Confluence PSS Form - now available for use

  • Encourage all WGs to transition to use of the Confluence PSS

• Confluence Project Scope Statement Workflow - will be piloted

  • if you are interested in participating - there will be a signup on the Confluence home page - Confluence/Jira PSS Pilot 

Work Group Health Review

• ClinicalSDWorkGroupHealth2019Jan.pdf
• Great job! All CSD Work Groups were Green!
• Healthiest Work Groups:
  • Clinical Decision Support
  • Clinical Quality Information
  • Emergency Care
  • Patient Care
  • Public Health
  • Pharmacy

PBS Metric Review

• PBS_Metrics_20190109_2019JanWGM.xlsx
• Please review the PBS Metrics - pay attention to 5 Year Anniversary - you may have standards where reaffirmation is expiring - you need PSS to reaffirm or withdraw

New Business

Dental Interoperability Project Update (Todd Cooper)

• goal is find out value of exchanging dental information - use cases, stakeholders
• Investigative project #1422 - sponsored by Patient Care
• White paper is being developed - hope to have draft publishable by the end of January
• once this is completed, will have a discussion about next steps
• Will distribute through CSD co-chairs for comment
• Send other interested stakeholders to Todd Cooper if you are aware of any

da Vinci eCDx

The PSS is located at:https://confluence.hl7.org/pages/viewpage.action?pageId=39158657

• Discussion of how to handle the project that crosses over multiple domains/Work Groups
• Concerns raised over the size of the project
• Request is for a WG as a primary sponsor and co-sponsoring WG and/or interested parties
  • Thursday Q2 - joint SD/Patient Care meeting - CIC will try to join this
  • Need to understand the expectations of co-sponsors and interested party so Work Groups can make a decision
• Can't expect the WGs to always go to the project team.  Should go to the WG
• Work Groups that are interested in participating as a co-sponsor or interested party - should contact Viet Nguyen (vietnguyen@stratametrics.com) by January 14, 2019

• Bob Dieterle to provide slides and links and contact information
  Da Vinci eHealth Record Exchange 20190115 V1.1.pptx

Governance

• Move to Confluence
  • eVotes using Confluence: E-Votes
• CSD Mission and Charter
  • motion to approve:  Jim (EC)/David (CBCP) - 11-0-0 Carried
• CSD DMP
  • motion to approve: David (CBCP)/Todd (DEV) - 11-0-0 Carried

Project Scope Statement Votes

• none were presented