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Agenda Outline

Agenda Item

Meeting Minutes from Discussion

Decision Link(if not child)
ManagementAgenda ApprovalApproved
ManagementPrior call Minutes approvalReviewed on screen, approved by general consent
MethodologyWorkgroup setup news, January BOF newsVirginia reported that we are now set up on confluence and on HL7 website.  Lloyd (Lloyd needs it to be Thursday night) and Lisa will be at BOF  - Lloyd is willing to lead it, Lisa to take notes and support.  Dave and Abbie might be able to attend.  Dave is willing to help with slides/do a video otherwise and thought Jan might also be a good resource.  Lloyd thinks if a video is done we should use it beyond the WGM as well.  Lisa recommended a round robin of those that attend to understand their interest.  Lloyd wants it to be mentioned at TSC dinner.  Will discuss more at January call.


MethodologyReview/amend DMP We reviewed the HL7 standard decision making practices (DMP) document (https://www.hl7.org/documentcenter/public/decisionmaking/Default_HL7_WG_DMP_2019_V5.2.1.pdf) in detail on the call to help us understand how decisions are made as well as to consider amendments.  To highlight, we noted that anyone can vote on a call or at an in-person meeting (do not need to be member), all our meetings/calls are open,  must be member to vote on ballots and for co-chairs, default DMP has quorum of a co-chair plus two and decisions can be made by simple majority, and notice must be given prior to meetings.  Discussed the small quorum required and that common practice is not to vote on binding decisions or large scope decisions when the group does not feel they have enough participation in a call/meeting or that the right person is not present.  We agreed that as a practice for our workgroup we would follow this practice. The DMP also allows for electronic voting - Lloyd clarified that these could not be used as surveys and noted that its a useful tool to have but does not think we would have many occasions to use it due to the lengthy turnaround time required.  We also spent time reviewing concepts of presiding chair and preponderance of influence.  We decided to adopt the DMP as is:  Lisa motioned moved to accept, Abbie seconded, and there were no objections or abstains.
Methodology

Review and update draft Mission and Charter

Deferred to future meeting


Management Next meeting - do we want to meet Dec 26th?We will cancel the December 26th meeting and resume our calls January 2nd
 Adjournment2:00PMadjourned

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