While each voter is responsible for managing their own vote, it is common for some affiliates and organizations to submit comments "as a group". In this scenario, all voters choose to vote the same way and reference the same set of comments. This is legitimate behavior for voters whether part of an organization or affiliate or not. Any group of voters can choose to coordinate and submit the same vote on the same set comments if they wish. However, Jira is set up to somewhat simplify this process for organizational and affiate affiliate members:
- All Specification Feedback SHOULD be submitted by the user who actually has the comment. In the past, comments could only be submitted by registered balloters. However, with Jira, anyone with an email address is free to register and submit comments. As such there is no barrier to anyone who wishes to submit comments, whether they're a registered voter or not
- It is important that the person who posts a ballot item is the person who actually has the concern because they will be the one best positioned to answer any questions the work group has and to evaluate the work group's proposed resolution. By submitting the comment, the user with the issue will automatically receive updates when comments are made and resolutions are proposed and can thus be part of the conversation.
- The ballot tooling makes no provision for submitting comments "on behalf of" another user. Any user who submits a comment is expected to be able to explain, respond to questions about and evaluate the resolution of whatever comments they submit.
- Only a voter can remove or edit the content of their submission. (Editing can only be done prior to the issue being triaged. Closing can only be done prior to resolution.) There is no mechanism for an organization or affiliate to edit the comments submitted by those in their organization, though anyone is free to add comments to an issue. Voting members can choose to not attach votes to all comments submitted by members of their organization or affiliate if a decision is made that a particular comment is inconsistent with organizational/affiliate policy.
- Voters are free to vote on Specification Feedback comments submitted by themselves or any other commenter. Voters can search for comments submitted by user name and can Bulk Vote on the items found. Submitting votes for all commenters from a particular organization simply requires knowledge of the names of all relevant voters. It is the responsibility of an affiliate or organization to manage this process. Typically this occurs by soliciting participants from within the organization or affiliate to identify themselves. Anyone who fails to do so won't gain the benefit of the affilateaffiliate/organizational vote.
- To eliminate the need for all voters to select the same set of issues and submit their vote, the ballot tooling does support a mechanism to allow voters to vote "the same as" another voter. This feature is only available when a voter's Ballot Submission is associated with an organizational or affiliate vote. It is available provided the following conditions are met:
- Both the base voter and the voter who wants to vote "the same as" must be registered for the ballot and associated with the same organization or affiliate for the purposes of that ballot
- The base voter must have voted - I.e. their Ballot Submission must have a vote other than No Vote
- The voter who wants to vote "the same as" cannot have any vote comments associated with the ballot
- If a voter chooses to link their vote to the vote of another balloter, at the time the ballot closes, their vote will be set to the same value as the “vote same as” balloter and their Ballot Submission will be linked to the same Ballot Submissions with the same ballot weight.
- Filter to the list of relevant feedback items using the "Issues", "Search" option.
- Click on Tools, Bulk Change - all [x] issues.
- Use the checkbox at the top to "select all" or select/deselect items as appropriate to choose the items on which you wish to vote, then hit Next. (Note that if you want to vote some comments as negative and others as affirmative you'll have to go through the process twice - once for those items you want to vote negative, then one for those you want to vote affirmative.)
- Choose Transition Issues and press Next.
- Choose either Vote Negative or Vote Affirmative and press Next. If neither option appears then none of the selected items are currently eligible for vote under one of the open ballots for which the current user is a registered voter.
- You will need to select the relevant ballot from the dropdown drop-down of available ballots.
Note that there are limits to bulk voting: