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The initial steps of the balloting process - notification of potential balloters, balloter registration, achieving a ballanced balanced pool of balloters, etc. are all managed through the HL7 Ballot Desktop.  Once ballot registration is closed, a set of Jira Ballot Administrative Processes occur that propagate information about both the ballot itself and registered balloters into the Jira environment. 

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StatusMeaning
DraftThe ballot is being prepared but is not yet ready for ballot submission.  This is the time-period when ballot content is finalized (i.e. linking the Ballot Definition to a specification and, if necessary, determining which pages or artifacts fall within the scope of the ballot.)
In ProgressThe ballot is ready to be voted on.  Votes can be submitted against specifications by registered voters if the Ballot Definition is in this state and the current date falls between the open and close date-time for the ballot.
BallotedThe ballot period has ended and balloting is complete.  During this phase retractions and withdrawals can occur.
FinalThe period for retraction and withdrawal has passed.  The vote count is final at this point, subject only to Recirculation Re-circulation if that proves necessary.

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  • The overall vote starts out as No-Vote.  If no action is taken by the balloter, this will be their final vote
  • The balloter can link their ballot submission to that of another voter.  This can only occur when:
    • The linking balloter's vote is set to No-Vote
    • The target ballot submission has a vote that is something other than No-Vote
    • The target ballot submission is associated with the same organization as the balloter's submission.  (This means that linking of votes is only possible for organizational and affiliate members.  See guidances guidance on Coordinating Ballot Submissions for more discussion.)
  • The balloter can manually adjust the overall vote to be either Affirmative or Abstain.  They can also manually adjust their vote back to No-Vote.  Changing a vote from No-Vote will remove any linkage to another ballot submission
  • The overall vote is automatically set if the balloter ties any Specification Feedback items to their Ballot Submission as either affirmative or negative Ballot Votes.  If the balloter has any non-withdrawn and non-retracted negative ballot votes tied to their ballot submission, the vote is automatically locked to Negative.  Otherwise, if the balloter has any affirmative comments tied to their ballot submission, the overall vote is locked to Affirmative.  In both cases, the overall vote cannot be edited or linked to anyone else's vote so long as specification feedback comments are tied to the ballot submission.  Note that users can “un-vote” Specification Feedback items while a vote is still open.  This may change the overall vote (to ‘Affirmative’ if only affirmative comments remain or to ‘Abstain’ if no comments remain).

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In HL7 ballots, affirmative votes can be and negative votes must be supported by specific feedback from the voter.  The Specification Feedback Jira projects each HL7 product family are the mechanism by which this feedback is provided.  Voters can link submitted feedback items to their ballot submissions to provide support for their overall vote.  This process also "elevates" the priority of the linked feedback item by requiring the workgroup work group responsible for that portion of the specification to address the comment as part of the ballot reconciliation process.

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In some cases, a voter might change their mind about including a particular specification feedback item as part of their ballot - or they might decide they want to change the vote strength associated with the item from Affirmative to Negative or vice versa.  Once a user has voted on a specification feedback item, they will have the option of Un-voting Unvoting on that item until the associated ballot closes.  Once the ballot has closed, the Ballot Vote is considered a final part of the user's Ballot Submission and cannot be removed.  (It can however be Retracted or Withdrawn - see below.)

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Once a specification feedback item has been voted on, that comment becomes a portion of the feedback the work group is expected to review and decide on a resolution for.

Reconciliation, Withdrawal and

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Re-circulation