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Standard LevelPurposeTrackRetirement during publication period Retirement at end of publication periodQuorumBallot
Normative
Normative

If superseded, the previous version is retired.

If a committee intends for the previous version to remain a standard, it should indicate that the new version does not supersede the previous version.

If the committee intends to retain the previous standard, they should indicate if it should be labeled stable or active.

In the absence of WG action, the versions prior to the previous standard are retired.

If a standard is to be retired before the end of the publication period, the committee will use the prescribed retirement process.



Three cycles in advance of the end of the publication period, HQ will publish a list of the specifications which are slated to retire and the committees' intentions regarding reaffirmation or retirement (if known) in a periodic HL7 member newsletter.

In the absence of WG action, the standard is retired. 

If the committee intends to extend the publication period, they must follow the prescribed reaffirmation process.




Standard for Trial Use (STU)
Normative

Same precepts as Normative

Lifetime of 2 years with option of one or two year extensions


Three cycles in advance of the end of the publication period, HQ will publish a list of the specifications which are slated to expire and the committees' intentions regarding extension or retirement (if known) in a periodic HL7 member newsletter.

In the absence of WG action, the standard is retired.

If the committee intends to extend the publication period, they must follow the prescribed extension process.



Informative
Informative

Same precepts as Normative

Lifetime of 5 years 

Same retirement precepts as Normative




Retired: The status after withdrawal

Withdrawal: A process, not an end state

Retirement Process: Requires owning committee decision, community notification, and peer review. The SGB recommends that the process does not require balloting.

Reaffirmation Process: Requires owning committee decision, community notification, and peer review

Exceptions the TSC may undertake:

Exceptions for STUs

Circumstances may exist which require the TSC to consider extending the lifetime of cited STUs.

A standard must have been previously balloted and published by HL7 as a Standard for Trial Use (STU) 

Designation: WG must petition the TSC for an exception

Example criteria: Citation in regulation

Lifetime of 5 years

Committee may request a 5 year extension citing the continued existence of the criteria

Same retirement precepts as STU

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4 Comments

  1. Comment from Thom Kuhn:

    Existing wording:

    Three cycles in advance of the end of the publication period, HQ will publish a list of the specifications which are slated to retire and the committees' intentions regarding reaffirmation or retirement (if known) in the newsletter.

    Question: 

    If HQ is going to include the committee’s intensions, then when in advance of the publication of the list will committees be asked for their intentions?

  2. Comment from Rik Smithies:

    Not directly following on from Thom's points (don't want to gloss over those), but about the table in general.


    It's quite a big table and takes some reading.


    In fact the retirement at end column is more or less the same for each one, as far as I can see. Only the name of the artefact and the process varies.


    It can be summarised like this, which could just be text before the table. (Maybe have the table just for the "retirement during" case?). The text in bold is the only part changed.


    Three cycles in advance of the end of the publication period, HQ will publish a list of the specifications (normative, STU, de facto or informative) which are slated to retire and the committees' intentions regarding reaffirmation or retirement (if known) in the newsletter.


    If the committee does not take action, the standard is retired.


    If the committee intends to reaffirm, they must follow the prescribed reaffirmation process - Normatives are “reaffirmed”, STUs, de facto and informative are “extended”.


    Also suggest "publication period" may be called "lifetime". Publication period makes it sound like some publishing phase (e.g. a ballot or some pre-publication thing), not the "time during which this is a standard". "Publication" is probably not the word people think of when a  standard is "live". That's perhaps what the people who publish standards think ok, but not standards users.


  3. Agree with Rik's suggestions.

  4. Seems these two paragraphs from the Normative section should be combined. Can they be independent actions? If so, why?

    If a committee intends for the previous version to remain a standard, it should indicate that the new version does not supersede the previous version.

    If the committee intends to retain the previous standard, they should indicate if it should be labeled stable or active.

    I'd also like to confirm where the information on the current status of a stand is displayed. I've just discovered that this is currently not clear on the standard download page and it should be.