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                                Missions Charter (source of truth still HL7.org. Confluence copy will need to be updated manually by group) 

                                Leadership

                                Call Info

                                Formal Relations

                Shortcuts

                                WG on hl7.org

                                Help and Documentation

                                HL7 main space

                                WG on wiki.org if applicable

                                Calendars (source of truth being home space in Confluence)

                Page Tree (main pages)

                                Meeting Index

                                                Conference Calls (to house action item list on main page)

                                                WGM (to house action item list on main page)

                                Decisions (to house decision list on main page)

                                                Project Specific Decisions

                                Documents

                                                Sub documents if applicable

                                Projects

                                                Project Documents (links to main Documents page)

                                                Project calls (minutes, agendas, etc)

                                Jira Issue Tracker (looking forward when more groups have Jira projects. To house listener for specific Jira project)

                               


                General thoughts moving forward (assuming population of more content)

                                Single sources of truth (main pages seen above)

                                                Links/Labels for finding and displaying in other places

                                Watch pages you’d like to be updated on

                                “Share” (function at top right of each page) pages instead of copying a page somewhere else just for ease of access

                                MAKE SURE TO UPDATE/PUBLISH PAGES WHEN DONE (not doing this has led to a lot of requests for a faster Confluence, but in fact it is their local profile that is holding onto all this unpublished data causing a slow use for them)


General guidelines to templates:

                                Use the Ellipsis at top of all pages to create new pages/templates (to move away from the “create from” buttons. Very confusing to most of our users I think)

                                Rely on labels and search bar to find content

                                Navigate to your space for a list of recent things you’ve worked on

                                Local templates can be created and edited, still made available through the Ellipsis at top of all pages



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1 Comment

  1. 1. We need to carefully think about how we want to place this with respect to the hl7 home space and the Co-Chair handbook.  Making an intuitive approach to single source of truth  is very critical. 

    2. We should consider setting up an advisory committee of expert users who can give input on topics like this.  Maybe we reach out to 4 or 5 expert users first, then later invite others to participate later as they exhibit interest and useful knowledge.  Could be a Confluence@HL7 user group.

    3. We need to give basic advice on how to set up agendas and minutes, including how specifically to handle attendance at WGMs and Telecons.  The WGM advice should describe joint WG meetings and project meetings (which may meet separately from WGs — perhaps even more so in the future).

    4.  We need to clarify when to use Confluence action items vs. Confluence Decisions vs. JIRA tickets

    5.  We should assert somewhere that people should link back to hl7.org or the old Wiki rather than duplicate content.

    6.  We need to explain how to set up projects vs. WG spaces/pages.

    7.  We probably have to remind them how to edit group-authored documents and how to comment and when to Like.

    8.  We’ll probably need to says something about voting and other special topics in the future.

    Additional practices

    Limit redundancy of pages/exports/attachments. If pages need to be viewed let them live and just navigate there or link. No need to export a page, attach it to another page, download it and make copies then upload.