Phase 1 encompasses Work Groups that have numerous Conference Calls per week

Work Group Co-Chairs,

Based on the volume of conference calls, about 15 Work Groups have been selected as candidates for HL7’s initial rollout of Zoom accounts for remote conferencing.

Co-Chairs of those 15 Work Groups:  In the table below, enter whether you want to move to a Zoom account (yes/no), add your name and the date you filled in your answer.

If you’d like to move from your current conference call/screen sharing platform to a Zoom account provided by HL7, the PMO can take the next steps to make that happen. 

If you’re satisfied with your current set up, that’s fine, moving to Zoom is not required at this time.

The PMO will check the table periodically and reach out to those that want to move to Zoom.

Phase 1 Work Groups (those with the most conference calls per week)

Co-Chairs of those 15 Work Groups:  In the table below, enter whether you want to move to a Zoom account (yes/no), add your name and the date you filled in your answer.

High Call Volume
Work Group 

Does WG Want a Zoom Acct?

Co-Chair Enters:
Yes/No, Name, Date

INDICATE IF YOU NEED A LICENSE FOR MORE THAN 100 PARTICIPANTS

FCC ID  @lists.hl7.orgNotes

Strikethrough text indicates HQ has created the Zoom account and modified the Conference Call calendar

DJ has modified all -cc lists to accept the "No-Reply" email address from Zoom.

 Biomedical Research and RegulationYes, Hugh Glover 2020-05-08  biomedrr-cc
Clinical Decision SupportYes, Howard Strasberg, 2020-03-25cds-cc

2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

Clinical GenomicsYes, Kevin Power, March 25 2020 (< 100)clingenomics-cc2020-03-30: PMO Completed account setup.
Need to work with DJ to modify the Conference Calling Calendar.
Work Group has been migrated to Zoom.
CIC

Lindsey Hoggle reserved a shared account, however CIC has many calls per month for their projects.  Dave suggested that they could have a dedicated Zoom account in July.  Lindsey would like that to be set up.
Clinical Quality Information

Yes, Paul Denning , 2020-03-27

(less than 100)

cqi-cc

2020-04-17: PMO Completed account setup.
Need to work with DJ to modify the Conference Calling Calendar.

Community-Based Care and Privacy (CBCP)

Yes, Suzanne Gonzales-Webb, March 25, 2020 (<100)

cbhs-cc

2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

Electronic Health Records

Maybe, Mark of other WGs Janczewski , March 27 (<30)

ehr-cc

2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

2020-04-06: Mark Janczewski would like to have EHR migrate to Zoom

  1. For now we would like to wait a bit and see the experience of other WGs using Zoom, as our current platform (GoToMeeting) has been satisfactory (except one issue - see #5 below)
  2. Some WGs, like ours, have several “sub" WG calls throughout the week
  3. Can the Zoom account accommodate more than one WG's meetings and sub-meetings simultaneously?
  4. Can a WG have more than one account (due to #2 above)?
  5. How good is Security?  We have been using GoToMeeting and if not using a Password to get in, we have occasionally gotten a "bot" that starts playing music and making it impossible to converse
FHIR InfrastructureYes, Lloyd McKenzie May 29, 2020

fhir-i-cc

FHIR-I:  The PMO will set up an account for FHIR-I in early July (all of the available accounts are currently utilized for Dev Days...once that event is over and all recordings, polls, reports are extracted, an account will free up for the PMO to set it up for FHIR-I's use)
Financial Management

Yes, Kathleen ConnorMarch 25, 2020

fm-cc

2020-04001: Created a Zoom account; Completed changes to the conference call calendar.

Outstanding question regarding one FM call:
Should the weekly CARIN call on Monday also reference this new Zoom account, or will it continue to use the Zoom account specified in the current calendar entry?

Would like to migrate on 4/7 or later to give WG time to adjust, and after getting consensus on the Zoom Privacy Policy and Terms of Service, which I suggest that all WGs considering Zoom licenses review.  There seem to be some "gotchas" and ability to opt-out of certain downstream data collection and usage.

Comparison about both

Zoom is selling its users’ conference data to Facebook.

FCC Privacy Policy

Zoom Privacy Policy

Like OO, we would like to pilot "breakout room" functionality so we only create 1 Zoom account for multiple FM sub-WG calls. Question - how are the participants counted? Across all calls?  Because we have influx of participants for different projects so hard to tell whether we need a license for more than 100 participants.  If we say <100 for now, can we change that later if we find that we need it?

Mobile Health

Yes, Nathan Botts,   

mobilehealth-cc

2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

Orders and Observations 1Yes, Hans 3/27/2020ord-cc

2020-03-27: PMO Completed account setup.

We would be happy to test breakout rooms as well.


We would be happy to start to as soon as Monday with at least one of our calls and get the others switched over as we determine how to organize breakout rooms, i.e., which calls are main and which ones are breakout.  If you provide some guidance, we probably can figure out which ones should be breakout of what (we are thinking meetings that are currently right next to each other).

Orders and Observations 2
ord-cc2
Patient CareYes - Jay Lyle 1 April 2020patientcare-cc2020-04-09: PMO created Zoom Account; Completed changes to the conference call calendar.
Payer/Provider Information Exchange Work GroupYes - Russ Ott 4/7/2020pie-cc

2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

Audio quality has been a continued issue for FCC infrastructure and would like to move to zoom asap.

Pharmacy

Yes - Melva Peters  

pharmacy8

2020-04-09: PMO created Zoom Account; Completed changes to the conference call calendar.

Pharmacy's FCC ID is pharmacy8, not pharmacy-cc. - Scott M. Robertson  

Security

Yes, Kathleen ConnorMarch 25, 2020

security-cc

2020-04-01: Created a Zoom account; Completed changes to the conference call calendar.

Security WG would like to migrate on 4/7 or later to give WG time to adjust, and after getting consensus on the Zoom Privacy Policy and Terms of Service, which I suggest that all WGs considering Zoom licenses review.  There seem to be some "gotchas" and ability to opt-out of certain downstream data collection and usage.

Comparison about both

Zoom is selling its users’ conference data to Facebook.

FCC Privacy Policy

Zoom Privacy Policy

Like OO, we would like to pilot "breakout room" functionality so we only create 1 Zoom account and use for FHIR Security, Security, and any other Security WG calls. But I'm not finding information about how that works.  Bummer that Zoom doesn't track participants without making them register.  We depend on the FCC roster to make sure we have the roll done correctly, and also to track lurkers.

Question - how are the participants counted? Across all calls?  Because we have influx of participants for different projects so hard to tell whether we need a license for more than 100 participants.  If we say <100 for now, can we change that later if we find that we need it?

Structured DocumentsYes, Austin KreislerMarch 26, 2020strucdoc-cc2020-04-09: PMO created Zoom Account; Completed changes to the conference call calendar.
Vocabulary

Yes - Reuben Daniels (<100)

vocab-cc2020-04-22: PMO Completed account setup.  Conference Calling Calendar updated.  Zoom credentials/info emailed to CoChairs.

Phase 2 Work Groups that are interested in piloting the 'shared Zoom accounts'

Phase 2: Ideally, we'd like to provide shared Zoom accounts to be used by WGs that meet infrequently.  Phase 2 will begin at a yet to-be-determined date.
HQ is investigating how this process will work.  We're hoping a shared calendar of the available accounts can be created in the Confluence/Jira space

We would like to gather a list of Work Groups that are interested in a shared Zoom account.
Co-Chairs:  For Work Groups not listed in the Phase 1 table above, enter your Work Group and Co-Chair Name to indicate you are interested in a 'shared Zoom account'.

Shared Zoom Account Check-Out/Reservation Confluence Page

Work Group 

Co-Chair Name, Date

Notes/Comments
Policy AdvisoryJamie Ferguson March 25Monthly & ad hoc calls <25 participants, plus occasional ad hoc webinars >100 participants 
DevicesTodd Cooper  March 25We currently have multiple weekly calls per the Devices on FHIR work and anticipate more (weekly) with the emerging SDC+FHIR work
Arden SyntaxYes, Robert Jenders, 2020-03-25ardensyntax is the listserv
Clinical Interoperability CouncilYes, Lindsey Hoggle, March 25, 2020 (less 100)We now meet second and fourth Thursdays for CIC; two calls on Wednesdays for sponsored projects and third Thursday for another sponsored projects.  
Service Oriented ArchitectureVincent McCauley March 25Weekly meetings across 4 time zones Europe, Australia, USA East + West coast- Free Conference Call has proved unworkable in Italy
Cross Group ProjectsFloyd Eisenberg - March 28 (less than 100)Bi-weekly meetings of the full WG, weekly meetings of one sub-group working with a specific project.
Emergency CareLaura Heerman-Langford

Laura emailed Dave requesting to have EC WG migrate to Zoom


Accelerators

Carmela Couderc


PESTDave HamillDave Hamill entered PEST as a pilot participant
BRRHugh GloverJoined pilot in June
HTAReuben DanielsJoined pilot in July
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1 Comment

  1. Paul Denning

    Does strikethrough mean that the setup for zoom is complete, or that the WG decided not to use zoom?