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Template Usage Information:

  1. Project Name and ID


Reducing Clinician Burden Project

Enter the name of the project here: Reducing Clinician Burden

Project ID: 1501

Complete this section for all “Direct to Normative” ballot projects and when a project proceeds from “Informative to Normative” or “STU to Normative”.

Forward PSS to the TSC (via tscpm@HL7.org); this triggers American National Standards Institute (ANSI) Project Initiation Notification (PINS) submission.

 

TSC Notification:  Informative/STU to Normative 

Date:  Submission date

 

- or -                     Direct to Normative (no STU) (includes reaffirmations)       

 

Identify ISO, IEC or ISO/IEC standard to be adopted in text box below

Enter info here if an ISO, IEC, or ISO/IEC Standard is to be adopted as an American National Standard; Enter the designation of the standard(s) to be adopted:

Includes text from ISO, IEC or ISO/IEC standard: Check here if this standard includes excerpted text from one or more ISO, IEC or ISO/IEC standards, but is not an identical or modified adoption.

Yes

 

No  X

Select the unit of measure used in the standard; if no measurements are in the standard, select N/A

 X

N/A

 

U.S.

Metric

 

Both

 

Investigative Project (aka PSS-Lite)

Date :

Check this box when the project is investigative or exploratory in nature, which allows limited project scope definition. Sections 1-Project Name, 2-Sponsoring Group(s)/Project Team, 3a-Project Scope, 3b-Project Need, 3e-Project Objectives/Deliverables/Target Dates, 3i-Project Document Repository, 6b-[Realm, if known], and 6d-[applicable Approval Dates] are required for Investigative Project. Investigative Project specific instructions are highlighted in yellow. An investigative project must advance in two WGM cycles, requiring a full scope statement. Otherwise the project will be closed.

2. Sponsoring Group(s) / Project Team

2.a. Primary Sponsor/Work Group

Primary Sponsor/Work Group
(1 (And Only 1) Allowed)

Electronic Health Records Work Group

2.b. Co-sponsor Work Group(s)

Co-sponsor Work Group(s):

(Enter co-sponsor approval dates in Section 6.d Project Approval Dates)

Indicate the level of involvement that the co-sponsor will have for this project:
 Request formal content review prior to ballot
 Request periodic project updates. Specify period
 Other Involvement. Specify details here: 

2.c. Project Team

All names should have confirmed their role in the project prior to submission to the TSC.

Project facilitator (1Mandatory)

Gary Dickinson FHL7

David Schlossman MD

Other interested parties and their roles

Michael Brody DPM (EHR WG Co-Chair), Steve Hufnagel PhD (EHR WG Co-Chair), Mark Janczewski MD (EHR WG Co-Chair), John Ritter FHL7 (EHR WG Co-Chair), Pele Yu MD (EHR WG Co-Chair)

Multi-disciplinary project team (recommended)


     Modeling facilitator


     Publishing facilitator


     Vocabulary facilitator


     Domain expert rep


     Business requirement analyst


     Conformance facilitator (for IG projects)


     Other facilitators (SOA, etc)

David Schlossman MD, Jim McClay MD, Lisa Masson MD, Reed Gelzer MD, Barry Newman MD



Implementers (2Mandatory for STU projects)

FHIR Project Note: The implementer requirement will be handled by the “balloting” project.  Therefore work groups do not fill out the above section.  However, feel free to list implementers specific to your work group’s resources if you know of any.

1) 

2) 

3. Project Definition

3.a. Project Scope


Scope: This project will review and analyze the substance and extent of clinician burden in the US and international healthcare communities, particularly burdens associated with use of electronic health record (EHR) systems, other health information technology (HIT) systems, and the exchange/use of electronic health information. The ultimate objective is to reduce clinician burden (RCB). The foremost focus for the HL7 EHR Work Group is to reduce clinician burden associated with EHR system functionality and how that functionality is described/specified in standards such as ISO/HL7 10781 EHR System Functional Model (EHR-S FM) Release 3 - the next major iteration of the EHR-S FM. Broader focus is for HL7 WGs in development of standard specifications for health information (including data definition, data structures (data types and formats), vocabularies, code and value sets, exchange, security, privacy, provenance, integrity, traceability, content, context, relevance, timeliness, actionability) and how such specifications will aid in reducing clinician burden, now and in the future.

The Project Team will review many reference sources, including trade publications, professional society journals, articles, studies and personal experience, to document the characteristics and magnitude of clinician burden. The Project will then identify specific recommendations and RCB success stories to guide formulation of EHR-S functions, functional statements and conformance criteria for EHR-S FM R3. The Project will also identify specific recommendations that may guide other HL7 WGs on how to address RCB in developing their specifications, such as standards related to health information capture, exchange and use.

The Project Team will reach out to the international community (beyond the US realm) for input regarding the challenge of clinician burden.



3.b. Project Need


The challenge of clinician burden (and burnout) is widely documented in the healthcare community. The need (on the part of HL7 and other standards developers) is to understand the substance and extent of clinician burden and devise effective approaches to address the burden in the formulation and promulgation of EHR/HIT standards.


3.c. Security Risks


Will this project produce executable(s), for example, schemas, transforms, style sheets, executable program, etc.  If so the project must review and document security risks. Refer to the Cookbook for Security Considerations for additional guidance, including sample spreadsheets that may be used to conduct the security risk assessment. 


Yes

X

No


Unknown


3.d. External Drivers


The burden is a daily challenge to many clinicians. Satisfactory relief is of utmost importance and a vital priority.


3.e. Project Objectives / Deliverables / Target Dates

Within each row, enter the explicit work product(s) / objective(s).  Indicate their target date at the right in WGM/Ballot Cycle format.  Include the project end date as the last objective (for standards projects, the end date will be the projected ANSI approval date). 

Target Date(in WGM or ballot cycle format, e.g.

‘2017 Sept WGM’ or

‘2017 Jan Ballot’)

Interim Report

Jan 2020



Project End Date (all objectives have been met)

Jan 2021


3.f.   Common Names / Keywords / Aliases


Reducing Clinician Burden, Reducing Burden, RCB 


3.g. Lineage


None

3.h. Project Dependencies


None

3.i.   HL7-Managed Project Document Repository Location


Projects must adhere to the TSC's guidelines (which were approved on 2016-04-04 and summarized in Appendix A).

A template to create a Project Page on the HL7 Wiki is available at: http://wiki.hl7.org/index.php?title=Template:Project_Page.

https://wiki.hl7.org/Reducing_Clinician_Burden

3.j.   Backwards Compatibility


Are the items being produced by this project backward compatible?


Yes


No


Unknown

X

N/A

If you check 'Yes' please indicate the earliest prior release and/or version to which the compatibility applies:


For V3, are you using the current data types? 

(Refer to TSC position statement on new projects using R2B for more information on the current V3 data types)


Yes


No


Unknown

X

N/A



If you check no, please explain the reason: N/A

If desired, enter additional information regarding Backwards Compatibility.


3.k. External Vocabularies


Will this project include/reference external vocabularies?


Yes


No


Unknown

X

N/A

If Yes, please enter the vocabularies:


4. Products (check all that apply)



Arden Syntax


V2 Messages – Administrative


Clinical Information Modeling Initiative (CIMI)


V2 Messages - Clinical


Clinical Context Object Workgroup (CCOW)


V2 Messages - Departmental


Domain Analysis Model (DAM)


V2 Messages – Infrastructure

X

Electronic Health Record (EHR) Functional Model


V3 Domain Information Model (DIM / DMIM)


FHIR Extensions


V3 Documents – Administrative (e.g. SPL)


FHIR Implementation Guide (enter FHIR product version below)


V3 Documents – Clinical (e.g. CDA)


FHIR Profiles (enter FHIR product version below)


V3 Documents - Knowledge


FHIR Resources


V3 Foundation – RIM

X

Guidance (e.g. Companion Guide, Cookbook, etc)


V3 Foundation – Vocab Domains & Value Sets


Logical Model


V3 Messages - Administrative


New/Modified/HL7 Policy/Procedure/Process


V3 Messages - Clinical


New Product Definition (please define below)


V3 Messages - Departmental


New Product Family (please define below)


V3 Messages - Infrastructure


Non Product Project - (Educ. Marketing, Elec. Services, etc.)


V3 Rules - GELLO

X

White Paper


V3 Services – Java Services (ITS Work Group)


Creating/Using a tool not listed in the HL7 Tool Inventory


V3 Services – Web Services (SOA)

If you checked New Product Definition or New Product Family, please define below:


For FHIR IGs and FHIR Profiles, what product version(s) will the profiles apply to?



5. Project Intent (check all that apply)




Create new standard



Supplement to a current standard


Revise current standard (see text box below)



Implementation Guide (IG) will be created/modified


Reaffirmation of a standard



Project is adopting/endorsing an externally developed IG:


New/Modified HL7 Policy/Procedure/Process



Specify external organization in Sec. 6 below;

X

Guidance for Development of EHR-S FM R3 Functions and Conformance Criteria



Externally developed IG is to be (select one):


White Paper (select one):



Adopted  - OR -


Endorsed


Balloted Informative OR

X

Non-balloted WG White Paper


N/A  (Project not directly related to an HL7 Standard)











If revising a current standard, indicate the following:


-    Name of the standard being revised:N/A
-    Date it was published (or request for publication, or ANSI designation date)
-    Rationale for revision
-    The relationship between the new standard and the current standard (is it designed to replace the current standard, a supplement to the current standard, etc.)


5.a. Ballot Type (check all that apply)



Comment (aka Comment-Only)



Joint Ballot (with other SDOs)


Informative


X

N/A  (project won’t go through ballot)


STU to Normative     - OR -


Normative (no STU)











If necessary, add any additional ballot information here.  If artifacts will be jointly balloted with other SDOs, list the other groups.



5.b. Joint Copyright

Check this box if you will be pursuing a joint copyright.  Note that when this box is checked, a Joint Copyright Letter of Agreement must be submitted to the TSC in order for the PSS to receive TSC approval.

Joint Copyrighted Material will be produced?



Yes

X

No


6. Project Logistics

6.a. External Project Collaboration


Include SDOs or other external entities you are collaborating with, including government agencies as well as any industry outreach.  Indicate the nature and status of the Memorandum of Understanding (MOU) if applicable.

For projects that have some of their content already developed:

How much content for this project is already developed?

50%

Was the content externally developed ? :

N


Is this a hosted (externally funded) project?  (not asking for amount just if funded)


Yes

X

No


6.b. Realm


X

Universal 

- OR -

 

Realm Specific



 

Check here if this standard balloted or was previously approved as realm specific standard

Enter “U.S.” or name of HL7 affiliate(s) here.  Provide explanation/justification of realm selection. For projects producing deliverables applicable to multiple realms, document those details here. 

For Investigative projects, indicate if the project is planned to be Realm Specific or Universal, if known. Work Groups are encouraged designating project a Universal project initially, and discover which Realms can contribute to the work effort during the discovery phase of the project. Note: This status is subject to change during the investigative process.



6.c. Stakeholders / Vendors / Providers

This section must be completed for projects containing items expected to be ANSI approved, as it is an ANSI requirement for all ballots

 

Stakeholders

 

Vendors

 

Providers


Clinical and Public Health Laboratories

  

Pharmaceutical

  

Clinical and Public Health Laboratories

  

Immunization Registries

  

EHR, PHR

  

Emergency Services

X 

Quality Reporting Agencies

  

Equipment

X 

Local and State Departments of Health

X  

Regulatory Agency

X 

Health Care IT

 

Medical Imaging Service

  

Standards Development Organizations (SDOs)

X 

Clinical Decision Support Systems

X 

Healthcare Institutions (hospitals, long term care, home care, mental health)

X  

Payers, Health Plans

  

Lab

 

Other (specify in text box below)

  

Other (specify in text box below)

  

HIS

  

N/A

  

N/A

  

Other (specify below)


 

 


  

N/A

 

 


Other:  Indicate other stakeholders, vendors or providers not listed above.

Front-line clinicians, Clinical professional societies, Accreditation bodies, National health services, Educational institutions involved in EHR/HIT training









6.d. Project Approval Dates

Click here to go to HL7 Project Scope Statement Instructions#Appendix A for more information regarding this section.
Approvals are by simple majority vote of the approving body

Sponsoring Work Group Approval Date:

WG Approval Date

2019-12-10

Administrative review – in parallel with Work Group Approval

Co-Sponsor Group Approval Date


List each Co-Sponsor and their Approval Date

N/A

Family Management Group Approval Date(s)

CIMI Projects: CIMI Management Group

CIMI MG Approval Date

N/A

CDA Projects: CDA Management Group

CDA MG Approval Date

N/A

FHIR Projects: FHIR Management Group

FMG Approval Date

N/A

V2/Publishing Projects: V2 Management Group

V2 MG Approval Date

N/A

US Realm Projects: US Realm Steering Committee Approval
(Email WG approved PSS to: tscpm@HL7.org)

USRSC Approval Date

N/A

Affiliate Specific Projects: Affiliate Approval Date

Affiliate Approval Date

N/A

Submit PSS to Steering Division after all of the above approvals are received

Steering Division (of Primary Sponsor WG) Approval Date:

SD Approval Date CCYY-MM-DD

2020-02-04

Last PBS Metrics Score:

X

 Green

 Yellow

 Red

PBS Metrics Reviewed? (required for SD Approval if not green)

X

 Yes

 No

ARB and Steering Division approval may be in parallel

Architectural Review Board Approval Date:

(required for externally developed content)

ARB Approval Date

TSC Approval

If applicable, TSC has received a Joint Copyright/Distribution Agreement (containing the verbiage outlined within the SOU),
signed by both parties.

Yes

No

 N/A


Technical Steering Committee Approval Date:
(Email SD WG approved PSS to: tscpm@HL7.org)

TSC Approval Date

2020-02-17